Human Resources Specialist - Part-Time, Non-Exempt (hourly)
Human Resources Specialist
Erie County Agricultural Society, producers of the Erie County Fair
Classification: Non-exempt (Hourly)
Location: On-site at the Fairgrounds at 5600 McKinley Parkway, Hamburg, NY 14075
Hours: Part-time (16 hours a week); Must be able to work for special events, including all twelve days of the Erie County Fair each August.
Reports to: General Counsel
About the Role: The Erie County Agricultural Society (ECAS) is looking for a Human Resources Specialist to be responsible for the day-to-day operations of the Human Resources Department, including recruitment, onboarding, pay, benefits, and leave; performance management; training; overseeing processes for medical leave and accommodations, and other related duties as assigned.
About the Organization: The Erie County Agricultural Society is a private, not-for-profit membership organization established in 1819. The Erie County Agricultural Society is recognized as the oldest civic institution in Western New York. The Society’s mission is to connect communities through agriculture, education, and entertainment. The Society produces the Erie County Fair, an annual 12-day event held in Hamburg, New York, that celebrates the region’s agricultural roots while offering engaging educational experiences and family-friendly entertainment. (www.ECFair.org)
Essential Duties and Responsibilities
The following duties are the fundamental and crucial job responsibilities performed by this position. This is not a comprehensive list of all tasks that may be assigned. Incumbent may be required to perform other duties as assigned and appropriate for the position.
• Coordinates a variety of departmental functions pertaining to recruiting, benefits, classification, compensation, training, personnel policy, and data management.
• Maintains compliance with federal, state, and local employment laws and regulations, and best practices; reviews policies and practices to maintain compliance.
• Responds to inquiries concerning human resources policies, benefits, employment laws, and/or other personnel matters.
• Conducts a variety of recruiting activities; coordinates job postings and recruiting advertisements; receives and screens applications; schedules interviews; develops screening tools and interview questions; conducts interviews, processes criminal history investigations; conducts employer reference checks.
• Assists management in the development of job descriptions, analyzes new and existing jobs/job classifications, performs salary analysis, and makes Fair Labor Standards Act (FLSA) exemption determinations.
• Implements new hire orientation, exit interviews, employee relations, and recognition programs.
• Coordinates processes for employees requesting Reasonable Accommodation, Family and Medical Leave Act (FMLA) leave, and Paid Family and Medical Leave (PFML).
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training. Schedules in-house trainers and training facilities; posts training schedules and sign-up sheets; organizes special supplemental training classes as necessary.
• Processes mail and email for HR department, handles verifications of employment and employment-related inquiries from applicants, employees, and management.
• Consults with management on employee engagement strategies and best practices.
• Attends and participates in employee disciplinary meetings, terminations, and investigations.
• Prepares and maintains a variety of human resources records, reports, and documentation, and responds to public records requests.
• Other duties as assigned
Competencies (Knowledge, Skills, Abilities, and Behaviors)
Knowledge
• Federal and New York State laws and policies.
• Regulations governing human resources and labor relations.
• Recruiting principles, processes, and strategies.
• Training principles and practices, including Learning Management Software.
• Human resources records, reports, and documentation.
• Database management principles and recordkeeping standards.
Skills
• Data entry and records management.
• Organization and time/workload management.
• Coordinating and conducting training classes.
• Operating a computer with Microsoft Office.
• Scheduling appointments, booking rooms, and calendaring meetings and training.
• Writing in plain language, using correct spelling, grammar, and appropriate formatting.
Ability to
• Adapt to changing business needs, conditions, priorities and work responsibilities.
• Learn, retain, and recall new or changing information and processes.
• Communicate effectively verbally and in writing, considering the needs of the audience.
• Make timely, logical decisions, solve problems, and prioritize work appropriately.
• Effectively manage stress and maintain composure.
Behaviors
• Regular, reliable attendance with minimal unplanned absences.
• Earn trust and respect through honesty, professionalism, and maintaining confidentiality.
• Accept personal responsibility for work, actions, and words.
• Listen to understand various perspectives.
• Demonstrate initiative to learn, share information, and improve processes.
• Build constructive working relationships with colleagues.
Hourly Rate: $21-24/hour
To Apply: Email your resume to Jobposting@ecfair.org
Accounting & Payroll Specialist - Part-Time, Non-Exempt (hourly)
Erie County Agricultural Society — Hamburg, NY · Part-Time
Accounting & Payroll Specialist
Not every accounting professional wants a 40-hour-a-week corporate routine. If you are organized, detail-driven, and looking for part-time work with genuine variety and real responsibility then this role is worth a close look.
The Erie County Agricultural Society (ECAS) is hiring an Accounting & Payroll Specialist to join a small, experienced and very capable finance team that supports one of the most active community venues in Western New York. This is hands-on work that matters and it comes with a schedule built for flexibility outside of our peak event season.
ABOUT ECAS
The Erie County Agricultural Society has been part of Western New York since 1819 — the oldest civic organization in the region and the producers of the Erie County Fair, the third largest county fair in the United States. Beyond the Fair, we produce the Festival of Lights livestock shows, scholarship programs, and year-round community events on our 340-acre Hamburg campus.
THE OPPORTUNITY
This is a part-time position offering 16 to 24 hours per week and built around the operational needs of a year-round event organization. You will work closely with the Senior Accountant and Controller, supporting payroll processing, accounts payable, daily transaction entry, and reconciliations across the full scope of ECAS programming. For the right candidate, there is opportunity for growth of this position into a full-time role.
The work has real variety. Payroll for a workforce that scales significantly during event season. AP across established vendors that are viewed as partners with well established relationships. Reconciliations tied to a calendar that includes concerts, a 12-day fair, and a winter festival. No two months are exactly the same and that is part of what makes this role appealing to the right person.
WHAT YOU WILL DO
▪ Process payroll including timesheet review, earnings, deductions, and payroll reports
▪ Maintain accurate payroll records and employee compensation data
▪ Track and record employee time-off; support new employee payroll setup and onboarding
▪ Record and code vendor invoices; process vendor payments per internal approval workflows
▪ Record credit card transactions and maintain accurate general ledger entry
▪ Perform bank and credit card reconciliations
▪ Reconcile assigned balance sheet accounts; assist with monthly close schedules
▪ Support prepaid expense and deferred revenue tracking
▪ Assist with audit preparation, 1099 tracking, and compliance documentation
▪ Collaborate with the finance team on reports and data requests from leadership
WHAT YOU BRING
▪ Associate’s degree in accounting, finance, or a related field — or equivalent hands-on experience
▪ One to three years of accounting, bookkeeping, and payroll processing experience
▪ Proficiency in Microsoft Excel and QuickBooks
▪ Basic understanding of GAAP
▪ Precise, reliable, and organized — you catch errors before they become problems
▪ Able to work independently and communicate proactively when something needs attention
▪ Experience with payroll for hourly, variable, or seasonal workforces is a meaningful plus
WHY THIS ROLE
▪ Flexible part-time schedule — 16 to 24 hours per week outside of peak event periods
▪ Genuine variety across payroll, AP, reconciliations, and event-period accounting not repetitive data entry
▪ A collaborative, tight-knit finance team in a one-of-a-kind organization
▪ Work that connects directly to something the Western New York community shows up for, year after year
▪ Access to ECAS programming and events — the Fair, Festival of Lights, concerts, and more
▪ 207 years of organizational stability, mission clarity, and community trust
POSITION DETAILS
Location: On-site — 5600 McKinley Parkway, Hamburg, NY 14075
Schedule: Part-time, 16–24 hours per week
Classification: Non-Exempt
Reports To: Controller
Event Availability: All 12 days of the Erie County Fair (August) plus select evenings/weekends for the Festival of Lights and other events
Compensation: Starting at $20.00 – $24.00 per hour, based on experience and qualifications
HOW TO APPLY
Submit your resume to Jobposting@ecfair.org. We review every application personally and will be in touch with candidates whose background aligns with what we are looking for.
ECAS is an equal opportunity employer and values a diverse and inclusive workplace.
