Employment

Human Resources Specialist

Erie County Agricultural Society, producers of the Erie County Fair
Classification: Non-exempt (Hourly)

Location: On-site at the Fairgrounds at 5600 McKinley Parkway, Hamburg, NY 14075

Hours: Part-time (16 hours a week); Must be able to work for special events, including all twelve days of the Erie County Fair each August.

Reports to: General Counsel

About the Role: The Erie County Agricultural Society (ECAS) is looking for a Human Resources Specialist to be responsible for the day-to-day operations of the Human Resources Department, including recruitment, onboarding, pay, benefits, and leave; performance management; training; overseeing processes for medical leave and accommodations, and other related duties as assigned.

About the Organization: The Erie County Agricultural Society is a private, not-for-profit membership organization established in 1819. The Erie County Agricultural Society is recognized as the oldest civic institution in Western New York. The Society’s mission is to connect communities through agriculture, education, and entertainment. The Society produces the Erie County Fair, an annual 12-day event held in Hamburg, New York, that celebrates the region’s agricultural roots while offering engaging educational experiences and family-friendly entertainment. (www.ECFair.org)

Essential Duties and Responsibilities
The following duties are the fundamental and crucial job responsibilities performed by this position. This is not a comprehensive list of all tasks that may be assigned. Incumbent may be required to perform other duties as assigned and appropriate for the position.
• Coordinates a variety of departmental functions pertaining to recruiting, benefits, classification, compensation, training, personnel policy, and data management.
• Maintains compliance with federal, state, and local employment laws and regulations, and best practices; reviews policies and practices to maintain compliance.
• Responds to inquiries concerning human resources policies, benefits, employment laws, and/or other personnel matters.
• Conducts a variety of recruiting activities; coordinates job postings and recruiting advertisements; receives and screens applications; schedules interviews; develops screening tools and interview questions; conducts interviews, processes criminal history investigations; conducts employer reference checks.
• Assists management in the development of job descriptions, analyzes new and existing jobs/job classifications, performs salary analysis, and makes Fair Labor Standards Act (FLSA) exemption determinations.
• Implements new hire orientation, exit interviews, employee relations, and recognition programs.
• Coordinates processes for employees requesting Reasonable Accommodation, Family and Medical Leave Act (FMLA) leave, and Paid Family and Medical Leave (PFML).
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training. Schedules in-house trainers and training facilities; posts training schedules and sign-up sheets; organizes special supplemental training classes as necessary.
• Processes mail and email for HR department, handles verifications of employment and employment-related inquiries from applicants, employees, and management.
• Consults with management on employee engagement strategies and best practices.
• Attends and participates in employee disciplinary meetings, terminations, and investigations.
• Prepares and maintains a variety of human resources records, reports, and documentation, and responds to public records requests.
• Other duties as assigned

Competencies (Knowledge, Skills, Abilities, and Behaviors)
Knowledge
• Federal and New York State laws and policies.
• Regulations governing human resources and labor relations.
• Recruiting principles, processes, and strategies.
• Training principles and practices, including Learning Management Software.
• Human resources records, reports, and documentation.
• Database management principles and recordkeeping standards.

Skills
• Data entry and records management.
• Organization and time/workload management.
• Coordinating and conducting training classes.
• Operating a computer with Microsoft Office.
• Scheduling appointments, booking rooms, and calendaring meetings and training.
• Writing in plain language, using correct spelling, grammar, and appropriate formatting.

Ability to
• Adapt to changing business needs, conditions, priorities and work responsibilities.
• Learn, retain, and recall new or changing information and processes.
• Communicate effectively verbally and in writing, considering the needs of the audience.
• Make timely, logical decisions, solve problems, and prioritize work appropriately.
• Effectively manage stress and maintain composure.

Behaviors
• Regular, reliable attendance with minimal unplanned absences.
• Earn trust and respect through honesty, professionalism, and maintaining confidentiality.
• Accept personal responsibility for work, actions, and words.
• Listen to understand various perspectives.
• Demonstrate initiative to learn, share information, and improve processes.
• Build constructive working relationships with colleagues.

Hourly Rate: $21-24/hour

To Apply: Email your resume to Jobposting@ecfair.org

Erie County Agricultural Society — Hamburg, NY · Part-Time
Accounting & Payroll Specialist

Not every accounting professional wants a 40-hour-a-week corporate routine. If you are organized, detail-driven, and looking for part-time work with genuine variety and real responsibility then this role is worth a close look.

The Erie County Agricultural Society (ECAS) is hiring an Accounting & Payroll Specialist to join a small, experienced and very capable finance team that supports one of the most active community venues in Western New York. This is hands-on work that matters and it comes with a schedule built for flexibility outside of our peak event season.

ABOUT ECAS
The Erie County Agricultural Society has been part of Western New York since 1819 — the oldest civic organization in the region and the producers of the Erie County Fair, the third largest county fair in the United States. Beyond the Fair, we produce the Festival of Lights livestock shows, scholarship programs, and year-round community events on our 340-acre Hamburg campus.

THE OPPORTUNITY
This is a part-time position offering 16 to 24 hours per week and built around the operational needs of a year-round event organization. You will work closely with the Senior Accountant and Controller, supporting payroll processing, accounts payable, daily transaction entry, and reconciliations across the full scope of ECAS programming. For the right candidate, there is opportunity for growth of this position into a full-time role.

The work has real variety. Payroll for a workforce that scales significantly during event season. AP across established vendors that are viewed as partners with well established relationships. Reconciliations tied to a calendar that includes concerts, a 12-day fair, and a winter festival. No two months are exactly the same and that is part of what makes this role appealing to the right person.

WHAT YOU WILL DO
▪ Process payroll including timesheet review, earnings, deductions, and payroll reports
▪ Maintain accurate payroll records and employee compensation data
▪ Track and record employee time-off; support new employee payroll setup and onboarding
▪ Record and code vendor invoices; process vendor payments per internal approval workflows
▪ Record credit card transactions and maintain accurate general ledger entry
▪ Perform bank and credit card reconciliations
▪ Reconcile assigned balance sheet accounts; assist with monthly close schedules
▪ Support prepaid expense and deferred revenue tracking
▪ Assist with audit preparation, 1099 tracking, and compliance documentation
▪ Collaborate with the finance team on reports and data requests from leadership

WHAT YOU BRING
▪ Associate’s degree in accounting, finance, or a related field — or equivalent hands-on experience
▪ One to three years of accounting, bookkeeping, and payroll processing experience
▪ Proficiency in Microsoft Excel and QuickBooks
▪ Basic understanding of GAAP
▪ Precise, reliable, and organized — you catch errors before they become problems
▪ Able to work independently and communicate proactively when something needs attention
▪ Experience with payroll for hourly, variable, or seasonal workforces is a meaningful plus

WHY THIS ROLE
▪ Flexible part-time schedule — 16 to 24 hours per week outside of peak event periods
▪ Genuine variety across payroll, AP, reconciliations, and event-period accounting not repetitive data entry
▪ A collaborative, tight-knit finance team in a one-of-a-kind organization
▪ Work that connects directly to something the Western New York community shows up for, year after year
▪ Access to ECAS programming and events — the Fair, Festival of Lights, concerts, and more
▪ 207 years of organizational stability, mission clarity, and community trust

POSITION DETAILS
Location: On-site — 5600 McKinley Parkway, Hamburg, NY 14075
Schedule: Part-time, 16–24 hours per week
Classification: Non-Exempt
Reports To: Controller
Event Availability: All 12 days of the Erie County Fair (August) plus select evenings/weekends for the Festival of Lights and other events
Compensation: Starting at $20.00 – $24.00 per hour, based on experience and qualifications

HOW TO APPLY
Submit your resume to Jobposting@ecfair.org. We review every application personally and will be in touch with candidates whose background aligns with what we are looking for.

ECAS is an equal opportunity employer and values a diverse and inclusive workplace.

Event Center Operations Staff Position (Part-Time)
Erie County Agricultural Society, producers of the Erie County Fair

Classification: Hourly, Part-Time (Non-Exempt)
Location: On-Site at the Fairgrounds located at 5600 McKinley Parkway, Hamburg, NY 14075
Hours: Part-time, hours vary, including weekends, nights, and days
Reports to: Event Center Manager

The Role: The Erie County Agricultural Society’s Event Center Team is looking for a dependable, hard-working, and detail-oriented individual to join our part-time event operations team. If you enjoy hands-on work, variety, and being part of bringing events to life, this role is a great fit.
No two events are exactly the same. This position helps prepare and maintain the Event Center and other Fairgrounds facilities for a wide range of events by assisting with setup, supporting event move-in and move-out, keeping facilities clean and safe, and responding to event needs as they arise. This is an active, team-oriented position that requires flexibility, initiative, and a positive attitude in a fast-paced event environment.
From trade shows and community events to large-scale Fairgrounds activities, our Event Center Operations Staff play an important role in ensuring events run smoothly and that guests and event partners have a great experience.

About the Organization: The Erie County Agricultural Society is a private not-for-profit membership corporation. The Society is the oldest civic organization in Western New York, established in 1819. Mission Statement: Connecting communities through agriculture, education, and entertainment.

Our Core Values:
G – Growth-minded. We embrace curiosity, innovation, and continuous improvement to grow as individuals and as an organization.
R – Respect. We value each other, communicate with care, and collaborate with integrity to build trust within our team and community.
O – Opportunity. We create educational, personal, and community growth opportunities for our team, volunteers, exhibitors, and guests.
W – Wholehearted. We bring passion, positivity, and purpose to every detail, event, and interaction, creating memorable experiences.

Essential Duties and Responsibilities:
• Assist with event setup, operation, and breakdown in the Event Center and other Fairgrounds facilities.
• Set up, remove, and properly store tables, chairs, pipe and drape, staging, signage, trash receptacles, and other event-related equipment.
• Support event move-in and move-out by helping ensure facilities are prepared for promoters, vendors, guests, and staff.
• Maintain clean, safe, and presentable buildings before, during, and after events, including restrooms, common areas, event spaces, entrances, and surrounding areas.
• Monitor event areas throughout events and respond to cleanliness, safety, supply, and facility needs as directed.
• Respond professionally and efficiently to event-related needs, changing priorities, and last-minute requests.
• Report maintenance concerns, equipment issues, supply needs, damage, or safety hazards promptly.
• Follow all safety procedures and help maintain a welcoming environment for promoters, vendors, guests, employees, and volunteers.
• Performs miscellaneous job-related duties as assigned.

Qualifications:
• A valid driver’s license and reliable transportation are required.
• Ability to work a flexible schedule, including days, evenings, weekends, and event-based hours.
• Dependable, self-motivated, and able to work both independently and as part of a team.
• Strong work ethic, attention to detail, and commitment to maintaining clean, safe, and welcoming facilities.
• Ability to adapt to changing priorities and work professionally in a fast-paced event environment.
• Must be able to stand, bend, climb, push, pull, and lift at least 50 pounds for extended periods of time.
• Must be able to work in noisy and crowded environments.
• While most work is indoors, some jobs may require working outdoors in a variety of weather conditions.

Wage Range: $17-$19 per hour

To Apply: Please send your resume to Jobposting@ecfair.org

Admissions (or Grandstand) Gate Staff
Click HERE to Apply

Erie County Agricultural Society, producers of the Erie County Fair

Classification: Hourly, Seasonal (Non-Exempt)

Location: On-site at the Fairgrounds at 5600 McKinley Parkway, Hamburg, NY 14075

Hours: Vary. Candidates should have general availability during the 12 days of the Erie County Fair in August; specific shifts are assigned based on operational needs and skill set.

Reports to: Ticketing Coordinator

About the Role: The Erie County Agricultural Society (ECAS) is looking for Admissions Gate Staff to
support the annual Erie County Fair. The ideal candidate enjoys a fast-paced environment, is a self-starter, can work independently or with a team, and is detail-oriented.

About the Organization: The Erie County Agricultural Society is a private not-for-profit membership
corporation. The Society is the oldest civic organization in Western New York, established in 1819.
Mission Statement: Connecting communities through agriculture, education, and entertainment.

Our Core Values:
G – Growth-minded. We embrace curiosity, innovation, and continuous improvement to grow as
individuals and as an organization.
R – Respect. We value each other, communicate with care, and collaborate with integrity to build trust
within our team and community.
O – Opportunity. We create educational, personal, and community growth opportunities for our team,
volunteers, exhibitors, and guests.
W – Wholehearted. We bring passion, positivity, and purpose to every detail, event, and interaction,
creating memorable experiences.

Essential Duties and Responsibilities:
• Greet and welcome guests in a friendly and professional manner.
• Scan and validate guest tickets and other event credentials (including passes, memberships, and
staff, vendor, or exhibitor badges) to ensure proper entry to the event.
• Assist guests with purchasing tickets when needed
• Provide general event information and answer guest questions.
• Assist guests with accessibility (ADA) needs and direct them to appropriate services as needed.
• Stamp guests, upon exiting, for re-entry and verify re-entry stamps when re-entering.
• Help maintain orderly entry lines and support efficient guest flow into the event.
• Keep the entry area clean, organized, and safe for guests and staff.
• Ensure ticket scanners and related equipment are properly charged, stored, and ready for use for
the next shift or event day.
• Report equipment issues, ticketing problems, or guest concerns to supervisors and/or Ticketing
Coordinator.
• Performs miscellaneous job-related duties as assigned.

Requirements & Qualifications:
• Friendly, positive attitude and willingness to help guests and team members
• Able to handle busy, fast-paced situations and adapt to changes
• Reliable, responsible, and able to solve problems or ask for help when needed
• Comfortable using technology and learning new systems or devices.
• Age requirement: Must meet the minimum age for this position, which is 14 years old
• Education: Currently enrolled in school or equivalent, or high school diploma/GED preferred
• Experience in customer service, hospitality, or event/fair-related roles is a plus, but anyone eager
to learn is encouraged to apply

Physical Requirements:
• Shifts often require working outdoors in a variety of weather conditions, including extreme
temperatures and rain
• Ability to push/pull/lift 25 lbs.
• Must be able to work in noisy and crowded environments
• Must be able to stand and/or walk for 8 hours unassisted


Hourly Rate: $16.00/hour

Media Assistant
Click HERE to Apply

Erie County Agricultural Society, producers of the Erie County Fair

Classification: Hourly, Seasonal (Non-Exempt)

Location: On-site at the Fairgrounds at 5600 McKinley Parkway, Hamburg, NY 14075

Hours: Vary. Candidates should have general availability during the 12 days of the Erie County Fair in August (shifts are generally between 11am and 9pm); specific shifts are assigned based on operational needs and skill set.

Reports to: Holly Smyczynski, Sponsorship & Special Events Specialist

About the Role: The Erie County Agricultural Society (ECAS) is looking for Media Assistants to support
the annual Erie County Fair. The ideal candidate enjoys a fast-paced environment, is a self-starter, can
work independently or with a team, and is detail-oriented.

About the Organization: The Erie County Agricultural Society is a private not-for-profit membership
corporation. The Society is the oldest civic organization in Western New York, established in 1819.
Mission Statement: Connecting communities through agriculture, education, and entertainment.

Our Core Values:
G – Growth-minded. We embrace curiosity, innovation, and continuous improvement to grow as
individuals and as an organization.
R – Respect. We value each other, communicate with care, and collaborate with integrity to build trust
within our team and community.
O – Opportunity. We create educational, personal, and community growth opportunities for our team,
volunteers, exhibitors, and guests.
W – Wholehearted. We bring passion, positivity, and purpose to every detail, event, and interaction,
creating memorable experiences.

Essential Duties and Responsibilities:
• Assist credentialed media to locations across the grounds for interviews, photos, and story
coverage
• Ensure all media are accompanied on site in accordance with Fair policy
• Assist the marketing team with special events, activations, and logistical needs
• Provide general on-the-ground support as requested
• Work flexible shifts scheduled between 11:00 a.m. and 9:00 p.m. during the Fair
• Serve as a positive Fair brand ambassador, learning the grounds and helping media and
fairgoers navigate
Performs miscellaneous job-related duties as assigned.

Requirements & Qualifications:
• Friendly, positive attitude and willingness to help guests and team members
• Able to handle busy, fast-paced situations and adapt to changes
• Reliable, responsible, and able to solve problems or ask for help when needed
• Comfort using technology and learning new systems or devices
• Age requirement: Must meet the minimum age for this position, which is 16 years
• Education: Currently enrolled in school or equivalent, or high school diploma/GED preferred
• Experience in customer service, hospitality, or event/fair-related roles is a plus, but anyone eager
to learn is encouraged to apply
• Must have a valid drivers license

Physical Requirements:
• Must be able to operate a golf cart safely, even with other occupants
• Shifts often require working outdoors in a variety of weather conditions, including extreme
temperatures and rain
• Ability to push/pull/lift 25 lbs
• Must be able to work in noisy and crowded environments
• Must be able to stand and/or walk for 8 hours unassisted


Hourly Rate: $16.00/hour

Security - Off Duty Police Officer
Click HERE to Apply

Erie County Agricultural Society, producers of the Erie County Fair

Classification: Hourly, Seasonal (Non-Exempt)

Location: On-site at the Fairgrounds at 5600 McKinley Parkway, Hamburg, NY 14075

Hours: Vary. Candidates should have general availability during the 12 days of the Erie County Fair in August; specific shifts are assigned based on operational needs and skill set.

Reports to: Security - Off Duty Police Officer Supervisor

About the Role: The Erie County Agricultural Society (ECAS) is looking for Off Duty Police Officers to
support the annual Erie County Fair. The ideal candidate enjoys a fast-paced environment, is a selfstarter, can work independently or with a team, and is detail-oriented.
About the Organization: The Erie County Agricultural Society is a private not-for-profit membership
corporation. The Society is the oldest civic organization in Western New York, established in 1819.
Mission Statement: Connecting communities through agriculture, education, and entertainment.

Our Core Values:
G – Growth-minded. We embrace curiosity, innovation, and continuous improvement to grow as
individuals and as an organization.
R – Respect. We value each other, communicate with care, and collaborate with integrity to build trust
within our team and community.
O – Opportunity. We create educational, personal, and community growth opportunities for our team,
volunteers, exhibitors, and guests.
W – Wholehearted. We bring passion, positivity, and purpose to every detail, event, and interaction,
creating memorable experiences.

Essential Duties and Responsibilities:
• Provide sworn security presence and patrol throughout the fairgrounds.
• Maintain public safety and order.
• Respond to criminal activity, disturbances, medical incidents, or safety concerns.
• Assist with crowd management during high-attendance events and peak periods.
• Coordinate with event security personnel and fair management to address operational issues.
• Complete incident reports and take appropriate enforcement action when necessary.

Requirements & Qualifications:
• Must be a currently sworn police officer employed by a federal, New York State, county, or
municipal law enforcement agency.
• Must be in good standing with their employing agency and authorized by their department to work
off-duty law enforcement assignments.
• Must possess current New York State police authority in accordance with the New York State
Criminal Procedure Law.
• Must be authorized by their department to carry a firearm while working off-duty assignments.
Officers may carry either a department-issued firearm or a personally owned firearm with proof of
current qualification and approval from their department head.
• Must possess a valid law enforcement identification card issued by their employing agency.
• Must maintain all required departmental training, certifications, and firearms qualifications
required to perform law enforcement duties.
• Must comply with all applicable departmental policies, New York State laws, and Erie County Fair
rules while performing off-duty assignments.
• Friendly, positive attitude and willingness to help guests and team members
• Able to handle busy, fast-paced situations and adapt to changes
• Reliable, responsible, and able to solve problems or ask for help when needed
• Comfort using technology and learning new systems or devices.
• Age requirement: Must meet the minimum age for this position, which is 21.
• Education: High school diploma/GED
• Experience in customer service, hospitality, or event/fair-related roles is a plus, but anyone eager
to learn is encouraged to apply

Physical Requirements:
• Ability to remain alert and maintain a visible security presence while standing or walking for
extended periods.
• Ability to perform security screening functions such as operating handheld metal detectors and
conducting bag inspections.
• Ability to respond quickly to incidents and move safely through crowds when necessary.
• Sufficient physical mobility to patrol large outdoor areas on foot.
• Ability to safely use and carry assigned security or law enforcement equipment in accordance
with training and regulations.


Hourly Rate: $55.00/hour

Interesting in parking cars during the 186th Erie County Fair? This position is being hired through Metropolis.

Classification: Hourly, Seasonal (Non-Exempt)

Location: On-site at the Fairgrounds at 5600 McKinley Parkway, Hamburg, NY 14075

Hours: Vary. Candidates should have general availability during the 12 days of the Erie County Fair in August.

Requirements & Qualifications: Must be 16 years old or older. 16 & 17 year olds will need working papers.

Hourly Rate: $17.50/hour

To Apply: Send your contact information to ecfairparker@gmail.com.