Erie County Agricultural Society Job Opportunities
Ticketing & Box Office Coordinator - Non-Exempt (hourly)
Ticketing & Box Office Coordinator
Erie County Agricultural Society, producers of the Erie County Fair
Classification: Non-exempt (Hourly)
Location: On-site at the Fairgrounds at 5600 McKinley Parkway, Hamburg, NY 14075
Hours: Full-time (40 hours a week); Must be able to work evenings, holidays, and weekends for special events, including all twelve days of the Erie County Fair each August.
Weekend Availability: Weekend availability will be required. Currently, this includes approximately 16 ticketed weekend events per year, though the number may vary depending on bookings. These shows primarily take place in January, February, March, September, October, November, and December.
Reports to: Controller
About the Role: The Erie County Agricultural Society (ECAS) is looking for a Ticketing & Box Office Coordinator to support the annual Erie County Fair, Fairgrounds Festival of Lights, and year-round ticketing operations at the Fairgrounds Event Center. The ideal candidate enjoys a fast-paced environment, is a self-starter, can work independently or with a team, and is detail-oriented.
About the Organization: The Erie County Agricultural Society is a private not-for-profit membership corporation. The Society is the oldest civic organization in Western New York, established in 1819. Mission Statement: Connecting communities through agriculture, education, and entertainment.
Essential Duties and Responsibilities:
Erie County Fair & Festival of Lights - Gates & Ticketing
• Oversee the ticketing function for events, including the Erie County Fair and Festival of Lights
• Build online ticketing products and maintain ticketing-related web pages
• Work with ticketing provider, Saffire, to improve ticketing offerings and functionality
• Maintain all ticketing-related equipment, including printers, ticket stock, and computers/kiosks (in collaboration with Saffire)
• Prepare all admission gates (ticket booths) for events, including equipment set-up, signage, supplies, and collaborate with Maintenance, IT, and Saffire Ticketing to supply the booths with equipment
• Administer group ticket sales and shelter rental program, including developing an outreach strategy to garner new group sales
• Maintains all appropriate ticketing records and reporting
• Hire, train, and supervise up to 100 seasonal employees for the Erie County Fair
• Hire, train, and supervise up to 20 seasonal employees for the Festival of Lights
Fairgrounds Event Center - Box Office & Ticketing
• Develop strong relationships with event promoters to ensure Box Office staffing needs are met, including gathering information for promotions and Incident Action Plans.
• Sets up ticketed products and maintains ticketing-related webpages for Fairgrounds events
• Set up physical stations and equipment for Event Center events including kiosk set-up, Box Office set-up and gate set-up.
• Collaborate with Event Center Facility Manager, Maintenance, IT, Accounting, and Marketing as necessary.
• Monitors and maintains the integrity of cash-handling and fiscal procedures, with the assistance of the Accounting Department
• Provides detailed ticketing reports on a timely basis to the event promoter; maintains all ticket records
• Hire, onboard, and supervise up to 20 Box Office employees
Special Projects
Due to the seasonal nature of this role, this person is expected to take on additional special projects, which may or may not include:
• All-Star Band oversight
• Winter Ball Scholarship Fundraiser support
• Special event/exhibit support
Perform miscellaneous job-related duties as assigned.
Qualifications and Requirements
• Presents a positive attitude, confidence, high standards of execution, and solid problem-solving skills with a sense of urgency regarding problem resolution and flexibility.
• Willingness to learn ticketing and website software (Saffire)
• An aptitude for gathering data, compiling information, and preparing reports.
• Knowledge of cash management principles and/or procedures.
• Ability to learn quickly and be self-motivated
• Is a team player who can also work independently with minimal supervision.
• Practices excellent time management and organization and is comfortable working on multiple events at once.
• Excellent customer service skills with an ability to effectively present information and respond to questions, inquiries, and/or complaints.
• Ability to react well under pressure, work with frequent unscheduled interruptions, and perform duties and tasks at expected levels of professionalism.
• Strong computer skills and experience with Microsoft Office (Word, Excel, Outlook etc.).
• Experience managing employees.
Education and Experience
• Bachelor’s degree suggested.
• Exposure to ticketing, events, marketing, customer service, business administration, front of house operations, or related field environment is preferred.
• Prior experience with ticketing, specifically but not limited to Saffire ticketing, is a benefit.
Physical Demands
• Shifts often require working outdoors in warm and cold temperatures.
• Ability to push/lift 25 lbs.
• Must be able to work in noisy and crowded environments.
Hourly Rate: $21-24/hour
To Apply: Email your resume to Jobposting@ecfair.org
Electrician - Non-Exempt (hourly)
Electrician
Erie County Agricultural Society, producers of the Erie County Fair
Classification: Non-Exempt (Hourly)
Location: On-site at the Fairgrounds located at 5600 McKinley Parkway, Hamburg, NY 14075
Hours: Full time from 7:30 am-4:00 pm; Must be able and willing to work evenings and weekends for special events, including all twelve days of the Erie County Fair each August
Reports to: Facilities Manager
The Role: The Erie County Agricultural Society’s (ECAS) maintenance team is growing! We are seeking a highly motivated full-time electrician to join our team. In this role, you’ll thrive in a fast-paced environment, contributing to the setup of trade shows and tackling various electrical projects, including upgrades and new construction.
The Organization: The Erie County Agricultural Society is a private, not-for-profit membership corporation that annually produces the Erie County Fair. Established in 1819, the society is the oldest civic organization in Western New York.
Mission Statement: The basic purpose of the Erie County Agricultural Society, producers of the Erie County Fair, is to preserve and enhance, by educational endeavors, the agricultural and historical legacy of New York State.
Essential Duties and Responsibilities
• Reading and interpreting blueprints and technical diagrams
• Installing and maintaining electrical wiring, control systems, and lighting
• Inspecting and installing circuit breakers and transformers
• Identifying electrical problems using a variety of testing devices
• Repairing or replacing wiring, equipment, or fixtures
• Following state and local building regulations based on the National Electric Code
• Performing preventive maintenance on electrical systems
• Communicating with promoters, coworkers, and contractors to ensure electrical systems meet specifications
• Completing job reports and ordering supplies as needed
• Set up & take down trade shows, temporary power wiring & calculate power needs
• Knowledge of communications: cat5/cat6, lighting and HVAC control systems
• Trained in PPE and ability to follow safety procedures
• Able to troubleshoot low volt DC 24v & AC systems 120/240v, 120/208v, 277/480v, 1 phase, and 3 phase (including high voltage up to 13k volts or willing to learn)
• Able to bend EMT & PVC conduits
• Knowledge of portable generator installation and generator load calculations
• Must be flexible and help where needed (carpentry, plumbing, snow removal, barn clean out, etc.)
Qualifications:
• Valid journeyman electrician’s certification or proven experience as an electrician (minimum 5 years preferred).
• Valid driver’s license
• Strong knowledge of electrical systems, tools, and equipment used in commercial settings.
• Ability to work in a fast-paced environment with minimal supervision
• Familiarity with OSHA safety standards and best practices
• Ability to read & understand blueprints and electric line diagrams
• Excellent troubleshooting and problem-solving skills
• Physical ability to perform job-related tasks, including lifting, carrying, and pushing 75lbs, climbing, and working in various weather conditions.
• Strong communication and teamwork skills.
• Availability to work flexible hours, including weekends and evenings, based on event schedules.
Wage Range:
$24-$28 per hour
To Apply
Please send your resumes to Stephen Jarmusz at steve@ecfair.org.
Carpenter Assistant - Non-Exempt (hourly)
Carpenter Assistant
Erie County Agricultural Society, producers of the Erie County Fair
Classification: Non-Exempt (Hourly)
Location: On-site at the Fairgrounds located at 5600 McKinley Parkway, Hamburg, NY 14075
Hours: Full time from 7:30 am-4:00 pm; Must be able and willing to work evenings and weekends for special events, including all twelve days of the Erie County Fair each August
Reports to: Lead Carpenter
The Role: The Erie County Agricultural Society’s Maintenance Team is growing! We are seeking a highly motivated full-time carpenter to join our team. In this role, you’ll thrive in a fast-paced environment, working on a variety of carpentry projects, including framing, finishing, and repairs. You will also play a key role in event setup and general facility maintenance. This position requires a strong work ethic, problem-solving skills, and the ability to work both independently and as part of a team. If you’re a hands-on professional who takes pride in quality craftsmanship and enjoys a dynamic work environment, we encourage you to apply!
The Organization: The Erie County Agricultural Society is a private, not-for-profit membership corporation that annually produces the Erie County Fair. Established in 1819, the society is the oldest civic organization in Western New York. Mission Statement: The basic purpose of the Erie County Agricultural Society, producers of the Erie County Fair, is to preserve and enhance, by educational endeavors, the agricultural and historical legacy of New York State.
Essential Duties and Responsibilities:
• Demonstrate a strong desire to learn and grow within the role.
• Read and interpret blueprints, technical drawings, and project plans accurately.
• Perform carpentry tasks, including framing, finishing, repairs, and installations.
• Ensure precision in measuring, cutting, and assembling wood and other materials.
• Operate and maintain hand and power tools safely and effectively.
• Complete assigned tasks efficiently and in their entirety within given timeframes.
• Adapt to changing priorities and assist in other maintenance tasks, including electrical, plumbing, snow removal, and barn cleanout.
• Maintain a clean and organized work environment, following all safety protocols.
• Communicate effectively with team members and supervisors to coordinate projects.
• Follow all workplace safety guidelines and procedures to prevent accidents and injuries.
Qualifications:
• Valid driver’s license and reliable transportation.
• Self-motivated with a strong work ethic and attention to detail.
• Ability to work well with others and contribute to a team environment.
• Strong knowledge of carpentry tools, equipment, and carpentry/construction techniques.
• Ability to work efficiently in a fast-paced environment with minimal supervision.
• Strong problem-solving skills, with the ability to assess situations and develop viable solutions.
• Must have the ability to operate various tools such as: table saw, miter saw, band saw, etc.
• Physical capability to perform job-related tasks, including:
• Lifting, carrying, and pushing up to 75 lbs
• Climbing ladders, scaffolding and lifts
• Standing, bending, and kneeling for extended periods
• Working in various weather conditions, including extreme heat, cold, and wet environments
• Excellent communication and teamwork skills to coordinate with other departments.
• Availability to work flexible hours, including weekends, evenings, and holidays, based on project or event schedules.
Wage Range:
$19-$21 per hour
To Apply
Please send your resumes to jobposting@ecfair.org
Accounting Assistant - Part-time, Non-Exempt (hourly)
Accounting Assistant
Erie County Agricultural Society, producers of the Erie County Fair
Classification: Non-exempt (Hourly)
Location: On-site at the Fairgrounds at 5600 McKinley Parkway, Hamburg, NY 14075
Hours: Part-time (16-24 hours a week); Must be able to work for special events, including all twelve days of the Erie County Fair each August. Potential for a full-time position if the candidate meets the qualifications for the separately listed position of Human Resources Specialist.
Reports to: Controller
About the Role: The Erie County Agricultural Society (ECAS) is looking for an Accounting Assistant. This role is pivotal in maintaining accurate financial records and ensuring compliance with accounting standards. The ideal candidate will possess strong analytical skills, proficiency in accounting software, and a commitment to upholding financial integrity, while also being willing and able to assist as needed with other accounting tasks. The ideal candidate enjoys a fast-paced environment, is a self-starter, can work independently or with a team, and is detail-oriented.
About the Organization: The Erie County Agricultural Society is a private, not-for-profit membership organization established in 1819. The Erie County Agricultural Society is recognized as the oldest civic institution in Western New York. The Society’s mission is to connect communities through agriculture, education, and entertainment. The Society produces the Erie County Fair, an annual 12-day event held in Hamburg, New York, that celebrates the region’s agricultural roots while offering engaging educational experiences and family-friendly entertainment. (www.ECFair.org)
Essential Duties and Responsibilities:
The following duties are the fundamental and crucial job responsibilities performed by this position. This is not a comprehensive list of all tasks that may be assigned. Incumbent may be required to perform other duties as assigned and appropriate for the position.
• Record all credit card transactions and reconcile the credit cards monthly
• Create journal entries, prepare account reconciliations, analyze account activity
• Identify and reconcile inter-company expenses, record inter-company transactions, and reconcile inter-company accounts
• Input financial data in accounting databases
• Input and analyze data via Excel spreadsheets
• Analyze and manage utilities
• Maintain accurate records of assets, including additions, deletions, transfers, and support annual audit reports.
• Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.
• Assist with internal filing of accounting records
• Ensure all financial practices adhere to Generally Accepted Accounting Principles (GAAP).
Perform miscellaneous job-related duties as assigned.
Qualifications and Requirements:
• Presents a positive attitude, confidence, high standards of execution, and solid problem-solving skills with a sense of urgency regarding problem resolution and flexibility
• Ability to learn quickly and be self-motivated
• Is a team player who can also work independently with minimal supervision
• Practices excellent time management and organization and is comfortable working on multiple projects at once
• Ability to react well under pressure, work with frequent unscheduled interruptions, and perform duties and tasks at expected levels of professionalism
Skills and Competencies:
• Knowledge of accounting functions and processes
• Critical thinking skills are a must
• Accurate and consistent in work habits and able to follow written and oral instructions
• Able to work independently and meet deadlines under pressure
• Able to work in a fast-paced environment
• Ability to prioritize and handle multiple tasks
• Detail-oriented
• Proficient with Microsoft Office. Advanced skills in Excel.
• Experience using accounting/financial software. Prior experience with QuickBooks preferred.
• Must have excellent organizational and communication skills
• Maintain a high level of confidentiality
Hourly Rate: $20-24/hour
To Apply: Email your resume to Jobposting@ecfair.org
Human Resources Specialist - Part-time, Non-Exempt (hourly)
Human Resources Specialist
Erie County Agricultural Society, producers of the Erie County Fair
Classification: Non-exempt (Hourly)
Location: On-site at the Fairgrounds at 5600 McKinley Parkway, Hamburg, NY 14075
Hours: Part-time (16 hours a week); Must be able to work for special events, including all twelve days of the Erie County Fair each August. Potential for a full-time position if the candidate meets the qualifications for the separately listed position of Accounting Assistant.
Reports to: General Counsel
About the Role: The Erie County Agricultural Society (ECAS) is looking for a Human Resources Specialist to be responsible for the day-to-day operations of the Human Resources Department, including recruitment, onboarding, pay, benefits, and leave; performance management; training; overseeing processes for medical leave and accommodations, and other related duties as assigned.
About the Organization: The Erie County Agricultural Society is a private, not-for-profit membership organization established in 1819. The Erie County Agricultural Society is recognized as the oldest civic institution in Western New York. The Society’s mission is to connect communities through agriculture, education, and entertainment. The Society produces the Erie County Fair, an annual 12-day event held in Hamburg, New York, that celebrates the region’s agricultural roots while offering engaging educational experiences and family-friendly entertainment. (www.ECFair.org)
Essential Duties and Responsibilities
The following duties are the fundamental and crucial job responsibilities performed by this position. This is not a comprehensive list of all tasks that may be assigned. Incumbent may be required to perform other duties as assigned and appropriate for the position.
• Coordinates a variety of departmental functions pertaining to recruiting, benefits, classification, compensation, training, personnel policy, and data management.
• Maintains compliance with federal, state, and local employment laws and regulations, and best practices; reviews policies and practices to maintain compliance.
• Responds to inquiries concerning human resources policies, benefits, employment laws, and/or other personnel matters.
• Conducts a variety of recruiting activities; coordinates job postings and recruiting advertisements; receives and screens applications; schedules interviews; develops screening tools and interview questions; conducts interviews, processes criminal history investigations; conducts employer reference checks.
• Assists management in the development of job descriptions, analyzes new and existing jobs/job classifications, performs salary analysis, and makes Fair Labor Standards Act (FLSA) exemption determinations.
• Implements new hire orientation, exit interviews, employee relations, and recognition programs.
• Coordinates processes for employees requesting Reasonable Accommodation, Family and Medical Leave Act (FMLA) leave, and Paid Family and Medical Leave (PFML).
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training. Schedules in-house trainers and training facilities; posts training schedules and sign-up sheets; organizes special supplemental training classes as necessary.
• Processes mail and email for HR department, handles verifications of employment and employment-related inquiries from applicants, employees, and management.
• Consults with management on employee engagement strategies and best practices.
• Attends and participates in employee disciplinary meetings, terminations, and investigations.
• Prepares and maintains a variety of human resources records, reports, and documentation, and responds to public records requests.
• Other duties as assigned
Competencies (Knowledge, Skills, Abilities, and Behaviors)
Knowledge
• Federal and New York State laws and policies.
• Regulations governing human resources and labor relations.
• Recruiting principles, processes, and strategies.
• Training principles and practices, including Learning Management Software.
• Human resources records, reports, and documentation.
• Database management principles and recordkeeping standards.
Skills
• Data entry and records management.
• Organization and time/workload management.
• Coordinating and conducting training classes.
• Operating a computer with Microsoft Office.
• Scheduling appointments, booking rooms, and calendaring meetings and training.
• Writing in plain language, using correct spelling, grammar, and appropriate formatting.
Ability to
• Adapt to changing business needs, conditions, priorities and work responsibilities.
• Learn, retain, and recall new or changing information and processes.
• Communicate effectively verbally and in writing, considering the needs of the audience.
• Make timely, logical decisions, solve problems, and prioritize work appropriately.
• Effectively manage stress and maintain composure.
Behaviors
• Regular, reliable attendance with minimal unplanned absences.
• Earn trust and respect through honesty, professionalism, and maintaining confidentiality.
• Accept personal responsibility for work, actions, and words.
• Listen to understand various perspectives.
• Demonstrate initiative to learn, share information, and improve processes.
• Build constructive working relationships with colleagues.
Hourly Rate: $21-24/hour
To Apply: Email your resume to Jobposting@ecfair.org
